Privacy notice
Online Exam Web Portal — Demo uses your personal data to run your tests, results and classes. This is what we keep, why and for how long.
| Data | Why | Kept for |
|---|---|---|
| Identity and contact (name, mobile, e-mail, photo, date of birth) | Accounts, sign-in, admit cards, results | While the account exists (erasure on request) |
| Guardian details and consent | Verifiable consent for students under 18, parent sign-in | While the account exists (erasure on request) |
| Category and PwBD flag (only if switched on) | Cut-offs by category, extra time | While the account exists (erasure on request) |
| Batches, fees and payment records | Teaching, access to test series, GST invoices | While the account exists (erasure on request) |
| Answers of tests and practice | Scoring, solutions, analysis | 3 years after the test |
| Scores, ranks and analytics | Results, report cards, leaderboards (by choice) | While the account exists; anonymised on erasure |
| Rough sheet | Working during the test | Not on the server |
| Proctoring signals and webcam snapshots | Fair tests (with consent; off for minors unless the guardian agrees) | 90 days after the result by default (set per test) |
| Photos of written answers | Marking | 365 days after the result |
| Recruitment applications (answers, photo, signature) | Eligibility, roll numbers, admit cards | Candidates not selected: 365 days after the form closes |
| ID type and last 4 characters (never the full number) | Identity check at a recruitment test | Until the test's results are out |
| Orders and invoices | Payments, refunds, GST records | 8 years (tax records) |
| IP addresses and device keys | Security, one attempt at a time, proctoring | 3 years after the test |
| Audit log | Proof of who did what (hash-chained) | 8 years |
Your rights
You can download your data, correct it in your profile or by a request, ask for erasure, and withdraw a consent as easily as you gave it (Account → Privacy, My data). We answer requests within the time shown on My data.
Students under 18
A guardian gives verifiable consent at sign-up; webcam proctoring is off unless the guardian agrees for that test; leaderboards show initials; no advertising or tracking is aimed at children.
Grievances
Contact for questions and complaints: demo-owner@getxtra.in. You may also approach the Data Protection Board of India.
This notice is a template the institute adapts with its adviser.